Terms of Service

Last updated: September 23, 2025

Agreement to Terms

By accessing our website and booking accommodation at Pokhills Eco-Garden Resort, you agree to be bound by these Terms of Service and all applicable laws and regulations. If you do not agree with any of these terms, you are prohibited from using our services.

Reservations and Bookings

Booking Confirmation

  • All reservations are subject to availability
  • Booking confirmation will be sent via email within 24 hours
  • A valid credit card is required to secure your reservation
  • Rates are quoted in US Dollars and subject to applicable taxes

Payment Terms

  • 50% deposit required at time of booking
  • Full payment due 30 days before arrival
  • We accept major credit cards and bank transfers
  • All payments are processed securely

Cancellation Policy

Standard Cancellations

  • Free cancellation up to 7 days before arrival
  • 50% refund for cancellations 3-7 days before arrival
  • No refund for cancellations within 72 hours of arrival
  • No-shows will be charged the full amount

Peak Season Policy

During peak seasons (December-January, July-August), stricter cancellation policies may apply. Specific terms will be communicated at the time of booking.

Check-in and Check-out

Check-in

  • Check-in time: 3:00 PM onwards
  • Valid photo ID required
  • Early check-in subject to availability
  • Late arrivals must notify reception

Check-out

  • Check-out time: 11:00 AM
  • Late check-out may incur charges
  • Express check-out available
  • Luggage storage provided

Guest Conduct and Resort Rules

Eco-Friendly Practices

  • Respect for the natural environment is mandatory
  • No littering or damage to flora and fauna
  • Participate in our sustainability initiatives
  • Use water and energy resources responsibly

General Conduct

  • Quiet hours: 10:00 PM to 7:00 AM
  • No smoking in accommodations or common areas
  • Pets allowed with prior approval and additional fees
  • Respect for other guests and local community

Liability and Damages

Guest Responsibility

Guests are responsible for any damage to resort property during their stay. Damage costs will be assessed and charged to the guest's account. We recommend travel insurance to cover unexpected circumstances.

Resort Liability

While we maintain comprehensive insurance and safety protocols, guests participate in activities at their own risk. The resort is not liable for personal injuries or loss of personal property, except where legally required.

Force Majeure

Pokhills Eco-Garden Resort shall not be liable for any failure to perform its obligations due to circumstances beyond its control, including but not limited to natural disasters, government restrictions, pandemics, or other unforeseeable events. In such cases, we will work with guests to reschedule or provide appropriate compensation.

Contact Information

For questions about these Terms of Service or to report any issues:

Email: legal@pokhillseco.com

Phone: +233 24 123 4567

Address: Pokhills Eco-Garden Resort, Aburi Mountains, Eastern Region, Ghana